How to Use Logistics & Trading Services: A Step-by-Step Guide for Small Exporters\n\nSmall exporters can get professional logistics and trading support without the complexity — if they follow a few straightforward steps. This guide shows what to expect, what to prepare, and how to avoid common mistakes.\n\nStep 1 — Identify your needs\n- Decide the scope: Do you need freight only, or a full trading service (buyer introductions, export paperwork, and payments)?\n- Estimate volume, frequency, and preferred transit time (air, sea, or road).\n\nStep 2 — Get quotes & compare\n- Request at least 3 quotes using the same Incoterm (e.g., FOB, CFR). Ask for transit time, routing, and any consolidation fees.\n- Check whether quotes include documentation (export declarations, phytosanitary certificates), packaging, and insurance.\n\nStep 3 — Prepare the goods\n- Follow the pack & label requirements your provider or buyer specifies.\n- Weigh and measure each pallet/box precisely — carriers charge by weight or volumetric weight.\n\nStep 4 — Confirm paperwork\n- Provide commercial invoice, packing list, bill of lading/air waybill details, and certificates (SPS, fumigation, origin) as required.\n- If using a trading intermediary, confirm who issues the invoice and who is responsible for customs clearance.\n\nStep 5 — Arrange insurance & payment terms\n- Decide insurance level (all-risk recommended for higher-value goods). Clarify whether the carrier, buyer, or you will insure.\n- Confirm payment terms (LC, T/T, cash on delivery) and what documents trigger payment.\n\nStep 6 — Track & confirm delivery\n- Use the tracking info (AWB or B/L) to monitor movement. Confirm arrival, inspect goods on arrival, and handle claims promptly if damage is found.\n\nPractical tips:\n- Start with smaller shipments to test a new provider.\n- Ask for references and examples of similar shipments.\n- Use standardized Incoterms and document templates to reduce confusion.\n\nClosing: Clear communication, accurate measurements, and early paperwork preparation are the three actions that most reduce delays and extra costs when using logistics and trading services.
